Guide for Suppliers

We are a passionate team within the Finance division of i2s2 constantly driving excellence in everything we do. We handle vendor payments for any external procurement by i2s2 and its subsidiaries.

We aspire to excel, and we are not complete without you. Thank you for your association with us as a critical partner enabling us to succeed in our overall delivery strategy. This “Payment Information for Suppliers” page will provide you with all the information about our payment policy, invoice guidelines, where to submit invoices, what to expect after you have sent the invoices to us, etc. If you are looking for information about a specific transaction or invoice, please email support@i2s2world.com

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Guide –

Supplier Information – Information we have about your organization is of paramount importance to us. We use this information for processing your invoices and for all communication with you. Please ensure your information with us is accurate at all times. If you wish to make any changes you may do so as below :

Ideal Invoice shall contain – Help us help you, We request you to review and ensure your invoice has the below basic information required for an efficient and timely processing at our end

Category	Details
PO Number	A valid purchase order number must be referenced on the invoice
PO Number	An invoice must denote only one purchase order number
Clarity	Please ensure original invoice are sent which should have seal and signature
Clarity	Avoid submitting hand written invoices
Quantity	Quantity and unit of measure must be clearly stated on the invoice. Invoice quantity cannot be greater than the PO quantity
Descriptions	Description of services should be aligned in line with the purchase order
Banking Information	Complete bank details must be provided in the invoice
Banking Information	Any changes in your bank details, Please inform us immediately
Invoice	Invoice should be ‘Commercial Invoice’ or ‘Tax Invoice’ Only. For Sub-contractpayments, timesheet should be submitted, for material supply, delivery challan copy is required, for services, service report is required
HSN Related	HSN/SAC code as per GST law along with service description should be mentioned on the invoice with rates
VAT / TAX	Your VAT/TAX number must be provided if applicable. PAN number is required for domestic vendors. TDS would be deducted from the payment unless certificate is given for exemption. In case of lower deducted of taxes U/S 197(1) of the IT act, submit the certificate issued by the department and mention the category on the invoices for the WHT rates.
Pricing and Currency	Currency should be mentioned clearly and correctly on invoice. Example: INR 900.60 each Applicable tax information and amount/percentage of tax must be mentioned in the invoice
Other Charges	Other charges should be mentioned separately
Entity Address	Entity Name, Bill to address & ship to address, Tax ID/VAT registration must be exactly as stated in the PO
Payment Terms	Invoice should contain the payment terms as approved by department
Revised Invoice	Original invoice number should be maintained in the revised invoice. In case it is not the same, original invoice number reference should be given.